Office Manager / Executive Assistant (m/f/d)

UniverCell produces electrodes and cells based on lithium-ion technology for batteries in Germany. With everything we do, we make sustainable energy usable and develop highest-quality energy storage systems with innovative technology and maximum performance. Our products are used in aerospace, medical products and other areas where the highest quality and performance are required.

• Reception & Communication: You’re the first point of contact for colleagues, external partners, and visitors.
• Visitor Management & Catering: You set up and clean up meeting rooms at our locations—from simple meetings to full-service catering.
• Travel & Fleet Management: You manage the business travel process through our ticketing system and oversee our company car fleet, working directly with the car dealership, the insurance company, and the fuel card service.
• Mail & Correspondence: You process incoming mail, forward items to the appropriate departments and contacts, and coordinate cross-departmental processing. In addition, you’ll draft and edit texts—including those for senior management.
• Employee Benefits: You’ll organize the monthly ordering of gift cards (Esso, Citti Park), maintain distribution lists, and manage additions and removals.
• Compliance: You will manage our whistleblower mailbox and process incoming reports in accordance with applicable data protection and legal regulations.
• Cross-Departmental Support: As needed, you will support other departments and, in coordination with your core responsibilities, assist them with organizational and administrative tasks, thereby contributing to smooth collaboration within the company.

• Completed commercial training or equivalent qualification
• Experience in office management, administrative assistance, or a comparable role
• Strong organizational skills, self-initiative, and a structured way of working
• Confident and friendly demeanor – even in high-pressure situations
• Excellent written and spoken German, good command of English
• Proficiency in MS Office; experience with ticketing and access control systems is a plus
• Discretion and reliability, especially when handling confidential information
• Class B driver's license and willingness to commute between the Flintbek and Moorsee sites

• Modern personnel management as a key component of our corporate philosophy
• Security and the opportunity to grow with the company
• Freedom and space for your own ideas
• Further development opportunities for your personal and professional growth
• A dynamic and motivated team in which everyone is an important part of our success and is valued accordingly
• Company pension scheme
• 30 days vacation
• Bike leasing